ADMINISTRATIVE ASSISTANT, MEDICAL DEPARTMENT
This is varied and highly independent administrative work that supports the operation of the Authority’s Medical Department. Duties include performing administrative functions, which require an extensive working knowledge of the organization and programs that fall within the responsibility of the Medical Department. Assignments are made orally or in writing and work is reviewed through observation of results obtained, conferences and periodic reports or evaluations.
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such duties are a logical assignment to the position.
• Schedules physical exams and follow-up appointments for employees and applicants as required.
• Secondary collector for drug tests (urine and hair) for pre-employment, safety and non-safety sensitive employees in accordance with Authority policy and federal regulations.
• Arranges pick up for drug specimen collections daily.
• Processes new and existing NYS Disability claims.
• Secondary Designated Employee Representative (DER), notifies Director and employee’s supervisor of positive test result and generates necessary paperwork.
• Administers data for medical certifications required by Article 19-A of the New York State Motor Vehicle and Traffic Law.
• Processes employees who are returning to work after being out sick, which includes ensuring the Return To Work (RTW) documentation is documented correctly and 19-A status is current.
• Ensures employees on extended medical leaves of absence make proper reports as required by contract or past practice.
• Assists with pre-employment medical examinations for current and prospective employees.
• Administers Hearing Conservation Program.
• Assists in audits of outside contractor for Authority policy and federal regulation drug and alcohol compliance.
• Maintains highly confidential information in connection with the Authority Drug and Alcohol Policy.
• Generates random lists for drug and alcohol testing and schedules tests according to FTA regulations.
• Provides notification to outside contractor and appropriate Authority staff of scheduled drug and alcohol tests.
• Prepares correspondence, updates records and maintains files of a highly confidential nature.
• Communicates with employees regarding Authority policies and procedures relating to medical and drug/alcohol matters.
KNOWLEDGE, SKILLS and ABILITIES:
Knowledge of standard principles, practices, methods and techniques of personnel administration. Knowledge of automated record-keeping systems. Ability to express oneself clearly both orally and in writing. Ability to understand and follow oral and written instructions. Ability to perform filing, posting, and other clerical and technical work. Proficient in computer skills and various office software program. Ability to interpret and apply policies and procedures correctly. Ability to establish and maintain effective working relationships with employees and the public, and to deal with employee relations problems effectively and courteously. Ability to accurately complete detailed paperwork.
Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).
Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.
An Associate’s degree and two (2) years responsible experience in human resources administration relevant to medical office clerical duties, or an equivalent combination of education, training and experience.
Send NFTA employment application located at jobs.nfta.com, resume and cover letter specifying the job
number 097-21-N to: firstname.lastname@example.org
The Niagara Frontier Transportation Authority is an Equal Opportunity Employer