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MANAGER, PROCUREMENT/MATERIALS


Title Description: MANAGER OF PROCUREMENT
Date Posted: 1/16/2020
Deadline: UNTIL FILLED
Job Number: 004-20-N
Branch: PROCUREMENT/MATERIALS
Union Status: NON-REPRESENTED

WORK OBJECTIVE:

This is highly responsible management, administrative and supervisory work supporting the central purchasing and inventory control operations of the Authority. An employee in this class is responsible for organizing, coordinating and directing programs and activities of purchasing, inventory control, and procurement compliance functions including the supervision and development of a professional management and clerical support staff. Duties include reviewing and updating the Procurement and Materials Management Systems and developing departmental goals, policies and procedures. Work requires a high degree of initiative and judgment and is performed under the general supervision of the General Counsel and is reviewed by observation of results obtained, periodic reports and conferences.

ESSENTIAL FUNCTIONS:

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such duties are a logical assignment to the position. • Plans, assigns, trains, supervises and evaluates the work of procurement and inventory control staff. • Oversees the procurement compliance function ensuring compliance with the Empire State Development MWBE Program and the NYS Office of General Services SDVOB Program. • Directs and oversees the procurement function in keeping with Procurement Guidelines, Policies and Procedures ensuring that procurement processes and procedures encourage competition and minimize the cost of goods and services. • Reviews and approves all procurement packages prior to release, reviews tabulations and makes recommendations for awards. • Initiates and/or provides strategic direction and maintains contracts for major Authority-wide procurements of products and services. When appropriate, combines requirements of all operating units and manages the procurement process. • Acts as Project Manager for energy (utility and fuel) projects and contracts. • Represents the department to suppliers, users, and other interested parties to ensure communication of pertinent data and awareness of mutual obligations or regulations. • Recommends and implements approved changes in policy and procedures as necessary to meet continually varying requirements. • Recommends, approves and initiates changes relative to the Procurement and Materials Management Systems. • Advises and assists departments in the development of specifications and coordinates the purchasing function between departments and suppliers. • Advises and facilitates departments in establishing and maintaining best practices for inventory management, coordination of inventory levels and use of the Materials Management System. • Develops the annual budget and long-range capital budget plan for the department. • Reviews and approves all Purchase Orders prior to release. • Develops, prioritizes and implements goals and objectives for department. • Performs related duties as directed when such duties are a logical and appropriate assignment to the position. • Performs in-depth research and analysis of procurement and materials requirements and maintains appropriate records and files of procurement and materials management’s activities. • Identifies opportunities for cost savings through standardization, consolidation, cooperative purchasing, and management of inventory levels. • Leads RFP evaluation teams. • Performs additional duties and tasks as assigned.

KNOWLEDGE, SKILLS and ABILITIES:

Knowledge of purchasing and materials management procedures, methods, best practices and general laws, rules and regulations governing the purchase or commodities and services. Knowledge of accounting principles as they relate to procurement and maintenance of inventory records. Knowledge of operating characteristics, capabilities and limitations of automated information equipment utilized in data and word processing applications. A broad understanding of Enterprise Resource and Asset Management as it relates to the procurement and materials management functions. Ability to conduct negotiations and interpret contracting requirements and other related legal documents. Ability to direct the work of a staff of professional and clerical employees. Ability to prepare reports concerning purchasing and materials management practices and maintain detailed records. Ability to maintain amicable relations among staff, other departments, Authority officials, suppliers and the general public. Must have excellent writing and communication skills.

PHYSICAL REQUIREMENTS:

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).

ENVIRONMENTAL REQUIREMENTS:

Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.

MINIMUM QUALIFICATIONS:

Graduation from an accredited university or college with a Bachelor’s Degree in Business Administration or a related field and seven (7) years of experience in progressively responsible professional procurement and materials management work, including supervisory experience and experience using a complex computerized purchasing system, or an equivalent combination of education, training or experience.

NOTE:

TO APPLY: Send NFTA employment application, resume and cover letter specifying the job number 004-20-N to: NFTA Human Resources 181 Ellicott Street Buffalo, NY 14203 Or email to: application_intake@nfta.com Application Deadline: January 31, 2020

OTHER:

The Niagara Frontier Transportation Authority is an Equal Opportunity Employer

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