NFTA Metro Bus and RailNFTA Metro Bus and RailBuffalo Niagara International AirportNiagara Falls International Airport

PROCUREMENT COMPLIANCE MANAGER


Title Description: PROCUREMENT
Date Posted: 6/1/2017
Deadline: 06/14/2017
Job Number: #067-17-N
Branch: PROCUREMENT
Union Status: NON-REPRESENTED

WORK OBJECTIVE:

This is highly responsible administrative and supervisory work supporting the central purchasing operation of the Authority. An employee in this class is responsible for assisting in organizing, coordinating and directing programs and activities of the purchasing function including staff supervision in the absence of the Procurement Manager. Duties include review and updating of the procurement system; recommending departmental goals, policies, procedures; and managing the competitive procurement process in support of all NFTA operations for assigned categories/procurements in accordance with NFTA Procurement Guidelines, Policies and Procedures. Work requires a high degree of initiative and judgment and is performed under the supervision of the Manager and is reviewed by observation of results obtained, periodic reports and conferences.

ESSENTIAL FUNCTIONS:

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such duties are a logical assignment to the position. • Develops and manages the NFTA MWBE and SDVOB programs, ensuring compliance with requirements. Serves as liaison to Empire State Development MWBE Program and OGS SDVOB Program. • Working with the designated Purchasing Specialist, prepares and submits reports periodically required by the MWBE and SDVOB Programs. • Attends MWBE and SDVOB webinars, conference calls, and outreach programs and conferences. • Coordinates with user departments and legal staff to compile bids and requests for proposals ensuring compliance to NFTA Procurement Guidelines, Policies and Procedures, and current federal state and local regulations: determines value of the procurement, funding source, boilerplate required, schedule, advertisement, public bid opening; analyzes and makes recommendations to users; follow-up user review and approval; issues purchase orders as required; debriefs unsuccessful bidders/proponents. • Advises and assists Authority departments in the development of specifications. • Recommends changes in policy and procedures as necessary to meet continually varying requirements. • Confers and corresponds with Authority departments and suppliers, providing information concerning department operations and explains policies and procedures. • Maintains Supplier Master File for assigned categories. • Maintains Supplier Performance Evaluations. • Upon request, or receipt of requisition, locates sources (including alternate sources), obtains prices, technical information and other information regarding materials or services required, obtains quotations. • Sources, expedites and processes orders for assigned commodities, negotiates prices and delivery terms. • Assists buyers and user departments to resolve discrepancies with purchase orders, invoices and requisitions. • Maintains procurement website. • Identifies opportunities for cost reduction and elimination of non-value added activities. • Locates and maintains state and county bid/contract information and assists users in following terms of the contracts. • Advises bidders and proponents on how to comply with bid/proposal requirements. • Leads RFP evaluation teams for assigned proposals.

KNOWLEDGE, SKILLS and ABILITIES:

Knowledge of purchasing procedures and methods, including considerable knowledge and proficiency in specification writing and writing in general. Knowledge of accounting principles as they relate to procurement and maintenance of inventory records. Knowledge of the administrative principles involved in supervising personnel. Knowledge of purchasing related computer applications. Advanced skills in Word, Excel and Acrobat. Ability to conduct negotiations and interpret contracting requirements and other related legal documents. Excellent writing and communication skills. Ability to direct the work of a staff of professional and clerical employees and to maintain effective working relationships with the staff, other departments, Authority officials, suppliers and the general public. Ability to prepare reports as required.

PHYSICAL REQUIREMENTS:

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).

ENVIRONMENTAL REQUIREMENTS:

Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.

MINIMUM QUALIFICATIONS:

A Bachelor’s degree in Business Administration, or a related field and five (5) years of progressively responsible work in a purchasing department, one year of supervisory experience, certification as a Certified Purchasing Manager (C.P.M.) preferred, experience in public procurement preferred, or an equivalent combination of education and experience. Testing may be required for writing skills and proficiency in Word and Excel.

NOTE:

TO APPLY: Send NFTA employment application, resume and cover letter specifying the job number 067-17-N to: NFTA Human Resources 181 Ellicott Street Buffalo, NY 14203 Or email to: application_intake@nfta.com Application Deadline: June 14th, 2017

OTHER:

The Niagara Frontier Transportation Authority is an Equal Opportunity Employer

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